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CMS.gov - PBJ Technical Information and Training Materials (Submission Specifications, Errata, Policy Manual, Policy Manual FAQ)

PBJ Vendors (Important PBJ Action Items, Software Developer/Vendor Call Information)

PBJ Providers (Important PBJ Action Items)


PBJ XSD File Update (V2.00.3) for PBJ Data Submission Specifications V2.00.0 (posted 02/21/2017)

A new PBJ XSD file (V2.00.3) and an associated readme file is now available in the download section at https://www.cms.gov/Medicare/Quality-Initiatives-Patient-Assessment-Instruments/NursingHomeQualityInits/Staffing-Data-Submission-PBJ.html . V2.00.3 of the XSD can be used after the QIES March downtime of 3/19/2017. This XSD implements the changes described in Issues 07 and 08 of the PBJ Data Submission Specifications Errata V2.00.3. This XSD is for use with PBJ submission XML files having item fileSpecVersion equal to "2.00.3". Please refer to the PBJ XSD Readme file for specifics on how the XSD code has changed for this version.

IMPORTANT NOTE: The PBJ System will also continue to support the submission of PBJ XML files conforming to the previous XSD file (V2.00.0) and having fileSpecVersion equal to "2.00.0".


PBJ Data Submission Specifications Errata V2.00.3 for PBJ Data Submission Specifications V2.00.0 (posted 02/21/2017)

We are aware that some vendors and providers had difficulty submitting hire, termination, and rehire data for employees. An updated errata V2.00.3 has been posted for the PBJ Data Submission Specifications V2.00.0 and is now available in the download section at https://www.cms.gov/Medicare/Quality-Initiatives-Patient-Assessment-Instruments/NursingHomeQualityInits/Staffing-Data-Submission-PBJ.html. V2.00.3 of the Errata will go into effect after the QIES March downtime of 3/19/2017. Two issues have been added to the errata: (1) both the hireDate and terminationDate items are now considered optional, and (2) edit -5001, which required that the same employeeID value could not be used more than once in a single PBJ submission XML file, is now deleted. The resolution of these issues will result in changes to the PBJ system, a new XSD file for validating submission XML files, and an update to the PBJ Data Submission Specifications Overview document. These changes will make it easier for providers and vendors to successfully submit this information without receiving errors.


Mandatory Data Submission (posted 09/29/2016)

Mandatory data submission for PBJ began July 1, 2016 for Federal Fiscal Quarter 4. Federal Fiscal Quarter 4 represents July 1, 2016 thru September 30, 2016. Direct care staffing and census data will be collected quarterly, and is required to be timely and accurate. Facilities that do not meet these requirements will be considered noncompliant. Facilities may enter and submit data at any frequency throughout a quarter which is why it is very important to submit data early and often to ensure compliance is achieved. Submissions must be received by the end of the 45th calendar day (11:59 PM Eastern Standard Time) after the last day in each fiscal quarter in order to be considered timely. Below are the deadlines for each reporting period:

FISCAL QUARTER REPORTING PERIOD DUE DATE
1 October 1 - December 31 February 14
2 January 1 - March 31 May 15
3 April 1 - June 30 August 14
4 July 1 - September 30 November 14

 

 

 

 


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